• Richa Shetty

What are the Top 6 Duties of a Fleet Manager?

Fleet managers, also known as transportation managers play a vital role in any organization with a fleet of vehicles. A well-managed fleet means logistics being carried out on time, savings being made, and company safety and compliance are met. At some point in a company’s growth, the time comes when it makes sense to consider hiring a professional fleet manager. Fleet managers are responsible for handling all facets of fleet activities within an organization. This includes vehicle maintenance, managing drivers, negotiating with suppliers, and more. If you’re thinking about upgrading your fleet management system or wondering what are their duties, responsibilities, and skills of a Fleet Controller? You have come to the right place.

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List of Fleet Manager's Duties and Responsibilities:


1. Recordkeeping

2. Managing Team Members

3. Negotiating with Suppliers

4. Maintaining Compliance

5. Analyzing Data

6. Dealing with Disputes


1. Recordkeeping

Mostly electronic recordkeeping, although there will likely be some physical copies of legal and vehicle documents involved. Maintain electronic databases of sales, registration, inspections, and maintenance of fleet management.

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2. Managing Team Members

A fleet manager is responsible for drivers and team members. Facilitate and implement corrective actions and capacity building to manage the entire fleet to achieve company objectives.

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3. Negotiating with Suppliers

Great fleet professionals work with suppliers and other partners to optimize their performance. There are huge savings to be made for skilled negotiators and managers who build their network and relationships with clients.


4. Maintaining Compliance

Meeting compliance responsibilities improve driver safety by reducing the risk of accidents. As well as lower costs associated with accidents and potential fines. They monitor and ensure fleet operation in compliance with local and state rules and regulations.

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5. Analyzing Data

Analyzing the data summarized by fleet management software is a core part of a fleet manager’s role. Modern software makes monitoring hundreds, even thousands of vehicles very efficient. Know more about The Future of Managing Fleet & it's Effectiveness


6. Dealing with Disputes

Disputes, differences of opinion, managing conflicts, all come under the banner of most management roles.



Let's have a quick look at Abilities, Skills, and Knowledge Requirement – for Fleet Manager Role:


If you are applying for the fleet manager job, here are common requirements and qualifications you may need to have to access the role:

  1. Excellent and effective communication and interpersonal skills

  2. Good analytical and coordinating abilities

  3. Must possess good leadership qualities

  4. Must be able to motivate the drivers to ensure their full co-operation at all times

  5. Must be able to manage time effectively and also meet/beat deadlines

  6. Basic knowledge of computer applications

  7. Must be proactive and be able to pay keen attention to the smallest of details

  8. Ability to work as part of a team.

Learn more about effective ways of cost-cutting by using a sound vehicle tracking system.


Contact us for a quick demo of our Traxroot Vehicle Tracking System to understand how our software can give you the tools you need to track and monitor your fleet. Schedule your demo of Traxroot fleet management software today. Visit our FAQ page for some frequently asked questions on fleet management.


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